Owner: CoE Lead. Input: Approved stack chosen. Sub-steps:
- Create the central AI registry (Notion / Airtable / ServiceNow) with the schema in
framework.md§15.1. - Create the intake form (
framework.md§12) — a Notion form / Airtable form / Microsoft Form / Google Form that anyone in the company can submit to. - Wire the intake form so submissions create draft entries in the registry automatically.
- Publish the intake form internally with a short "how to request an AI agent" page.
- Set the expectation that every AI request — internal, vendor-feature, citizen-developer, exec-sponsored — goes through the intake form. No bypasses. Output / gate criteria: A working intake form linked from the company intranet / wiki. A registry that auto-populates from intake. Decision branches:
- A senior person wants to "just build something quickly" without intake → walk it through the form on the spot. Make the intake fast (5–10 minutes), not bureaucratic. Skip-this-step risk: No single source of truth. Shadow AI by default.